Ergonomic Desk Setup Guide Using Mobile Augmented Reality : A Design-Driven Approach to Evaluating Comfort, Productivity and User Experience

Abstract

Long hours spent sitting at poorly arranged desks are among the leading causes of musculoskeletal disorders (MSDs), discomfort, and reduced productivity for both students and professionals. While the importance of ergonomics is increasingly recognised, practical guiding tools for creating ergonomic workspaces remain limited and often inaccessible. This research introduces a mobile-first Augmented Reality (AR) system as an innovative and interactive solution to address this gap. By leveraging widely available mobile devices, the system provides real-time visual guidance for optimising desk arrangements, including adjustments to desk height, monitor placement, chair positioning and accessory layout. The focus on mobile accessibility ensures that users without expensive head-mounted displays (HMDs) can still benefit from the system, making ergonomic guidance more inclusive and scalable. The system integrates the industry standards and ISO ergonomic guidelines to ensure accurate and practical recommendations that enhance posture, comfort, and productivity.

A two-stage experimental protocol was implemented to evaluate the system’s effectiveness. During Stage 1, participants worked at a non-ergonomic desk setup, establishing baseline performance data through tasks mimicking real-life work scenarios. In Stage 2, participants used the mobile AR system to make ergonomic adjustments to their desks before repeating the same tasks performed during the previous stage. These tasks included typing and 3D modelling to reflect realistic physical and cognitive demands. Quantitative metrics such as task accuracy, typing speed, and user-reported comfort levels were combined with qualitative observations to provide a holistic evaluation of the system’s impact.

The results of the study demonstrate notable benefits from the AR-guided ergonomic interventions delivered through mobile devices. Participants reported a reduction in physical discomfort alongside measurable improvements in task performance, typing speed, and accuracy. Improved efficiency in 3D modelling tasks further highlights the system’s potential. Participants liked the mobile-first AR system’s intuitive and user-friendly design, which simplified the process of making precise adjustments. Nonetheless, the study identifies areas for improvement, including the need for flexibility to accommodate diverse workspace configurations and additional personalisation features.

This research demonstrates the viability of mobile-based AR technology in delivering effective ergonomic solutions and bridging the gap between theoretical principles and practical applications. By prioritising mobile accessibility, the system ensures that ergonomic guidance is widely available, fostering better posture and sustainable work habits. The findings underline the potential to significantly reduce the prevalence of MSDs and improve productivity, offering a foundation for further development of AR-based solutions that promote health, comfort, and efficiency in professional and academic workspaces.